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How to Collect, Collaborate, and Share Photos from an Event

The following post is from Lauren Rothlisberger of Get Me Geeky:

How To Collect, Collaborate, and Share Photos From An Event

This past weekend we baptized my son Will. We were fortunate enough to have family and lots of friends join us for the event. Just as with any modern occasion everyone whipped out their phones sure to capture the moment from all different angles. I love it. How lucky are we to be able to hold onto all these memories so easily!

What stinks though is the method in which we collaborate and share our photos. Friends texted over the photos they have, which means I then have to remember to save them in my camera roll. While this isn’t a huge deal for an event like this, it gets pretty tough when you are talking about big events with lots of people. Weddings, family reunions, and vacations are all at a peak high in the summer. There are so many pictures taken let’s look at a way to collaborate and put them all in one location.

*Note: This is not a post on photo storage. That is a whole other nightmare. This purely covers was to dump photos from different people in one location.

Shared PhotoStream (iPhone Users)

If you are an iPhone user you can create a shared photo stream. In this stream others with iPhones or up to date iPhoto software can all drop there photos into the same photo stream. This works well for one event and for an ongoing stream. To read more about this type of sharing check out my post on the Shared Photo Stream. The issue with photo stream of course is that not everyone at your event uses an iDevice. This may work in small groups, but doubtful in larger ones.


Using Dropbox you can create a folder say, “Smith Wedding”. Then you can invite all the friends and family of the wedding to add their best wedding photos to this folder. This definitely one way to get the photos in one location, but can have a few drawback. One, Dropbox does confuse some people (see note below for help on this). Two, depending on your space you could start running out of room. Three, there isn’t a built in method to do anything to actually present these photos. That is not a huge deal as several other programs allow you to access your Dropbox folder.

Note: Be sure to check out EntourageBox if you use Dropbox. They offer a very simple interface making it much easier for a non-Dropbox user to add to your account.


This program might be a bit too professional for the everyday user, but it is too cool not to mention. The collaboration capabilities are pretty impressive. Especially since they go way beyond just photos. At first it appears that you have to pay to sign up, but there is a basic plan that you can get started with.


I think DropEvent really hits the nail on the head. It is a site dedicated specifically to the purpose of inviting everyone to share their photos in one location. The events are even free. The one catch is the free event only lasts six months. This is no biggie as long as you get all the photos in a permanent location before this point.


This has a very simple interface, but does have a 1000MB limit. If your event is small this may not be a big deal, but for something like a wedding you might have to upgrade.


Lirdy stands out because they have many of the same features as the above site, but also offer mobile apps. Obviously this offers the simplicity of getting photos off a smartphone where they often are to begin with.

If you are a Flickr or Picasa user you can also consider using their groups feature. The drawback to these is the hurdles to get non-users to share their photos. Neither of these sites make it simple to just add photos to a group if you don’t have accounts with them.

What do you do when you have a big group event? How do you go about sharing photos with each other?

Lauren Rothlisberger blogs and consults over at Get Me Geeky. As a military wife and mom of three girls five years old and under, she loves focusing on technology and productivity and finding new ways to simplify her life. She recently started putting together MacMinis, which are easy to follow videos for Mac users, and also wrote an ebook, Evernote for Moms.